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Clerk of the Board

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Clerk of the Board of Supervisors

This department performs all acts required by law or by ordinance as directed by the Board; answers varied inquiries and provides information regarding Board actions; prepares the agenda for Board meetings and keeps official records of actions taken by the Board; plans, organizes, and directs the clerical services for the Board; and processes legal documents, notices, and orders of the Board.

Other functions include keeping official records of Special Districts, Air Pollution, Flood Control Boards, the Board of Equalization, and various commissions, committees, and authorities which are advisory to the Board of Supervisors.

To request public records from the Clerk of the Board of Supervisors offices, print the Information Request Form and return to the Clerk of the Board of Supervisors either by mail or fax.

Committees Managed by the Clerk of the Board

The following Committees are managed by Clerk of the Board staff:

  • Assessment Appeals Board

    • The Clerk of the Board is responsible for the administration of the Madera County Assessment Appeals Board. As such, it is charged with equalizing the valuation of the property for the purpose of taxation and appointing an Assessment Appeal Board.

  • City Selection Committee

    • The City Selection Committee is comprised of the mayors of the incorporated cities of Chowchilla and Madera. The Clerk of the Board serves as secretary to the City Selection Committee (CSC).

      Various California codes require that the City Selection Committee appoint members of certain public entities. When a vacancy occurs or will occur, the agency contacts the Clerk of the Board to request that a City Selection Committee meeting be scheduled.

  • Cal ID Remote Access Network Board (RAN)

Clerk of the Board staff is responsible for maintaining and updating the Madera County Code.

Madera County Code  - The electronic version of the Madera County Code was created July, 2003. For more recent provisions, please contact the county.

Recent Ordinances - The Recent Ordinances page lists the last 18 months of enacted ordinances, not including the current month.

Form 700 Filings

Statement of Economic Interests - Form 700

The Clerk of the Board of Supervisors office is responsible for accepting and processing and filing Form 700 – Statement of Economic Interests on behalf of “Designated Positions” which is any officer, employee, member, or consultant of an agency whose position is designated in its conflict-of interest code.

The Clerk of the Board of Supervisors if considered the “Filing Officer” who retains original statements, has the authority to fine, is required to review said form, maintain a log and follow-up on non-filers.

  • Responsibilities/duties of the “Filing Officer” are as follows:
  • Determine if statements have been timely filed.
  • Notify all persons who have failed to file by deadline. 
  • Notify and assess fines for late filings:
    • $10.00 each day up to $100.00
  • Amendment Requests
    • Notify all persons who appear to have filed incomplete or incorrect statements

Filing Deadlines:

  • Form 700 – Statement of Economic Interests - due NO later than 30 days after assuming or leaving office
  • All Others -  Generally due by April 1 of each year

Madera County Assessment Appeals Board

The Clerk of the Board is responsible for the administration of the Madera County Assessment Appeals Board.

Property owners in Madera County that may own property currently assessed at greater than market values can appeal the assessed value to the Assessment Appeals Board (AAB).

Property values can decline for several reasons. For instance the demolition of real structures on the property, damage from landslides, earthquakes, etc. may cause the actual value of property to drop.

The assessment appeals process begins with the property owner filing an appeal with the Clerk of the Board. The appeal is reviewed by the Assessor and Assessment Appeals Board.

You may request that your appeal be heard by a Hearing Officer if the assessed value of the property under consideration, as shown on the current assessment roll, does not exceed Five Hundred Thousand Dollars ($500,000.00), or the property under consideration is a single-family dwelling, condominium or cooperative, or a multiple-family dwelling of four units or less, regardless of value.

The AAB or Hearing Officer hears all applications. It may act only on the basis of evidence which is presented to the Board. The only authority of the AAB or Hearing Officer is to determine the taxable value of your property. The decision on value will be determined by weighing the evidence presented.

Once the disposition of the appeal is determined, the property owner is notified.

If you feel that your property is worth less than the value assessed by the County Assessor, you can begin your application for assessment appeal here. It is very important to understand the requirements of filing an appeal before you begin.

Please read the Local Rules of the Assessment Appeals Board before filing your appeal.

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