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 The County Clerk-Recorder is elected to office every four years, and is responsible for three distinct divisions: County Clerk, County Recorder, and Elections.

County Clerk division is charged with issuing public and confidential marriage licenses, performing civil marriage ceremonies, filing fictitious business name statements, and other miscellaneous ministerial duties.

County Recorder is charged with recording, indexing and permanently archiving all records of land transactions in Madera County. Records of all births, deaths and marriage events are on record with the Recorder division.

The Elections division of the department maintains records on the registered voters in the county, and conducts local, state and federal elections in the county.

COVID-19 Precautions & Procedures

Effective June 02, 2020 the Madera County Clerk-Recorder will begin scheduling appointments for most services including marriage licenses, certified copies of vital records, filing fictitious business name statements, registering as a process server/LDA/UDA, filing a notary oath & bond, searching the Recorder index and purchasing copies, and recording an official document.  To make an appointment please complete and submit a request form and a  member of our staff will be in touch.  Please allow 1-2 business days - same day appointments and walk-ins are not available.

Appointment Request Form

Once your appointment has been set, ensure you have your required application completed which must be turned in at your appointment:

Birth Certificate Application

Death Certificate Application

Marriage Certificate Application

Marriage License Application

Fictitious Business Name Statement

Process Server

Legal Document Assistant

The appoinment is limited to two parties; no additional family members can be in attendance.  Masks/face coverings are encouraged.

For the most recent information regarding COVID19 in Madera County, please visit

As more information and guidelines are delivered to the county, we will advise our interested parties.  Please submit an email to, (subject: COVID19) to receive updates as they become available.

Mission Statement

To promote public confidence and good will by providing the very highest level of courteous, efficient service. Further, to insure the highest possible degree of integrity of the County's election process through administration of all federal, state, and local election laws in a uniform, consistent and accessible manner.

Hours of Service

Documents may be submitted for recording anytime between 8:00 AM and 3:30 PM, Monday through Friday (excluding holidays).  This includes recordings submitted by the public, courier service and/or title company.

Please note that some title companies and/or courier services may limit their hours for delivery of recordings at their own discretion.  These restrictions are NOT mandated by the County Recorder.

All other services are offered Monday through Friday, between 8:00 AM and 4:30 PM

Available Records

The Clerk-Recorder department provides copies of recorded official records including deeds, mortgages, liens, releases of liens, and maps; birth, death and marriage certificates; fictitious business name statements; and CEQA filings.  All copy fees can be found on our Schedule of Fees link below.  To obtain copies of these records please contact our office directly.

Divorce records*, building permits, blueprints, zoning information, and code violations are not held by this office.  To inquire information on any of these topics or others not listed please submit a public records request online at:

(*Divorce records are held by the Madera Superior Court, please call (559) 416-5599.)



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